Background
The Research Coordinator plays a key role in supporting the Science Strategy and Management Group as well as responsible Scientists (e.g., Core Group Leaders, Subtopic Speakers) by managing a range of administrative tasks. The focus of this role is on facilitating collaboration, overseeing logistics, and managing procurement. Combining organizational, administrative, and strategic responsibilities, the Research Coordinator ensures effective teamwork, smooth project execution, and compliance with funding requirements.
Your Tasks
- Establishment of processes and definition of workflows for reporting and monitoring research results
- Maintenance and control of the research information system
- Independent planning and execution of meetings, planning, and organization of scientific workshops (including scheduling, room booking, preparation, and communication)
- Support in reporting and outreach
- Management of planned and ongoing third-party-funded projects
- Supervision and administrative contact for guest scientists and invited speakers
- Communication and coordination with internal and external collaborators
Additionally, the Research Coordinator will assist the scientific core group leaders with general administrative tasks, including travel planning and coordination, organizing research meetings and workshops, and supporting scientists with complex and extensive purchase requests (e.g., laboratory equipment) in the AWI procurement system.
Your Profile
- Scientific degree (Bachelor)
- Initial experience in scientific management or coordination
- Willingness to learn and understand funding guidelines, including program-oriented funding
- Familiarity with or willingness to learn AWI administrative processes and third-party funding regulations
- Very good English and German knowledge (C1 level equivalent)
- Advanced proficiency in standard office software
- Strong problem-solving skills and ability to work independently
- Strong organizational and multitasking abilities for handling administrative and logistical tasks
- Willingness to participate in relevant training sessions
Preferred Qualifications and Skills
- Initial experience in grant application processes
- Knowledge of interdisciplinary biodiversity research and understanding of core HIFMB research questions
- Basic knowledge of procurement processes
Further Information
For any questions you may have, you are very welcome to get in touch with Ruth Krause (ruth.krause@hifmb.de; +49(471)4831-2543).This is an unlimited full-time position. It is also suitable for part-time employment. The salary will be paid in accordance with the Collective Agreement for the Public Service of the Federation (Tarifvertrag des öffentlichen Dienstes, TVöD Bund), up to salary level 11. The place of employment will be Oldenburg.
The AWI is characterized by
- our scientific success – excellent research
- collaboration and cooperation – intra-institute, national and international, interdisciplinary
- opportunities to develop – on the job and towards other positions
- an international environment – everyday contact with people from all over the world
- flexible working hours
- health promotion and company fitness
- support services and a culture of reconciling work and family
- occupational pension provision (VBL)
AWI values diversity and actively promotes gender parity, as well as an open, inclusive environment that provides equal opportunities. We are convinced that diverse teams and a variety of perspectives enrich our work and our daily collaboration. In a continuous process of learning and reflection, we aim to ensure that all our employees can be themselves and feel a sense of belonging. We welcome applications from qualified people regardless of binary and non-binary genders, race and nationality, ethnic and social background, religion, age, physical abilities, neurodivergence, sexual orientation, and other identities.Applicants with disabilities will be given preference when equal qualifications are present.
AWI fosters work-family compatibility in various ways and has received several awards as a result of this commitment. And as a new international member of our team, you can be sure that we will help you settle in. Our Family Office and International Office will be glad to support you, even before you start at AWI.
We look forward to your application!
Please submit your application by February 16th 2025 exclusively online.
Please submit your application by February 16th 2025 exclusively online.
Reference number:Â 25/7/G/Bio-u
For further information about this opportunity click here.